Features: what nimaro handles for you

nimaro covers the office work that comes up every week in a small business: writing quotes, issuing invoices, tracking payments and collecting receipts for your accounts. In the browser and on your phone, nothing to install.

1. Quotes

Save your services and prices once – for example “bridal bouquet”, “hour of consulting” or “travel within Vienna”. For each new quote you just pick items and quantities. nimaro calculates net amount, VAT and total, assigns a sequential quote number and creates a PDF with your logo and colours. Introduction text, validity period and payment terms are stored as defaults. You see at a glance which quotes are open, accepted or declined, and an accepted quote becomes an invoice with one click.

2. Invoices

Invoices automatically get a sequential number and the mandatory details required by the Austrian VAT Act (§ 11 UStG): your company details and VAT ID, date of supply, quantity and description, VAT rate and VAT amount. If you use the small business exemption, nimaro prints the exemption note instead of VAT. Invoices are sent as PDF straight from the software, using an email template you write yourself. Customers are saved once and then simply selected.

3. Payments and reminders

With your business account connected, nimaro matches transactions with open invoices. When a payment matches amount and invoice number, the invoice is marked as paid and – if you wish – your customer receives a short thank-you email with confirmation of payment. Open invoices are listed by due date. Payment reminders and dunning letters are prepared for you; you decide whether they go out.

4. Receipts and bookkeeping support

Photograph expense receipts on your phone or upload PDF invoices. With your own AI access (we recommend Google Gemini as an affordable option) nimaro reads supplier, date, amount and VAT; without AI you enter the values yourself. Receipts are filed by month, income and expenses sit side by side, and at the end you export everything for your tax adviser.

Annual accounts: nimaro prepares the books but does not produce a balance sheet. The annual accounts are usually finalised and confirmed by a tax adviser. A GmbH owner may also file them with the commercial register court personally, at their own responsibility. The better your records are prepared, the less time your adviser needs – which often lowers ongoing accounting costs noticeably.

5. Extras in the Complete plan

Dunning

Multi-step reminders with deadlines, ready to send.

Content planner

Plan social media posts ahead and keep them in one place.

Automations

Every automation – thank-you email, reminder, receipt filing – can be switched on or off individually.

What nimaro deliberately does not do

No payroll, no staff time tracking, no inventory. Businesses with employees will find industry-specific software at reinigungs-crm.at and bau-crm.at.

Questions about features

Can I use my own logo and colours?

Yes. Logo, brand colour and company name are set once and appear on quotes, invoices and at the top of the software – your name, not ours.

Is the AI receipt reading mandatory?

No. It is the fastest way to capture receipts, but optional. You use your own AI access; without it you type in amount, date and supplier yourself.

Can I mark invoices as paid without a bank connection?

Yes. Automatic matching needs the account connection, but you can always mark an invoice as paid manually.

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